Free Blank California Pay Stub Generator (2026)
Download an empty Pay Stub Generator template for California: the same statute-aware layout our generator uses, with blank lines to fill in by hand. No account, no email, no watermark.
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Answer a few questions — we apply the California rules, check your entries and build a clean PDF and Word.
California rules that this document follows
| State income tax withholding | Progressive rates — enter the amount from payroll records — Use EDD DE 4 / payroll calculator; SDI 1.3% is added automaticallySource: EDD 2026 SDI rate; Cal. Lab. Code §§ 226, 246 |
|---|---|
| Employee-paid state programs | CA SDI 1.3% — added to the stub automatically with an overrideSource: Cal. Unemp. Ins. Code § 984; EDD 2026 rate 1.3%, no wage cap |
| Federal income tax | IRS Publication 15-T (2026) percentage method, Form W-4 (2020 or later)Source: Rev. Proc. 2025-32; Pub 15-T |
| Social Security | 6.2% up to $184,500 (2026 wage base)Source: 26 U.S.C. § 3101(a); SSA 2026 COLA |
| Medicare | 1.45% + 0.9% additional over $200,000Source: 26 U.S.C. § 3101(b) |
| Overtime | 1.5 × the regular rate for hours over 40 in a workweek; the regular rate includes non-discretionary bonuses and commissions paid for the periodSource: 29 U.S.C. § 207(a), (e); 29 C.F.R. §§ 778.108–778.110, 778.209 |
| Pay stub requirement | No federal law requires a pay stub; the FLSA only requires employers to keep accurate records of hours and wages for 3 years. Most states, including California, require an itemized statement each payday (hours, rate, gross, deductions, net); California also requires an employee ID or last-4 SSN and the paid-sick-leave balance.Source: 29 U.S.C. § 211(c); 29 C.F.R. §§ 516.2, 516.5; Cal. Lab. Code §§ 226(a), 246(i) |
| Contractor payments (1099) | No withholding; the payer files Form 1099-NEC when payments to a contractor reach $2,000 in 2026 (indexed after 2026)Source: I.R.C. § 6041(a); P.L. 119-21 § 70433 |
Frequently asked questions
Is the blank template free?
Yes. The blank Pay Stub Generator is free to download as PDF or Word — no account, no watermark. The paid version is the completed document our generator builds from your answers.
Is it valid in California?
The template follows the California rules listed on this page (reviewed September 14, 2026). A blank form becomes a binding document only once it is completed correctly and signed by the parties. Check the state facts below and consider an attorney for unusual situations.
Should I fill it by hand or online?
Online is safer: the generator applies California limits and notice periods, validates your entries and produces a clean PDF and Word file. Filling by hand works for simple cases — write clearly, initial every page and keep a signed copy for each party.
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