Virginia Rental Application

A landlord's tenant application with lawful screening questions, fee disclosure and FCRA consent, adjusted to your state's rules.

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Virginia rules that this document follows

Application fee limit$50.00 maximumSource: Va. Code § 55.1-1203(A) ($50 exclusive of actual out-of-pocket third-party screening costs; $32 for HUD-regulated units)
Refund ruleApplication fee is nonrefundable; an application DEPOSIT must be refunded within 20 days (less actual expenses and damages) if the applicant is rejected or withdraws (§ 55.1-1203(B)–(C))Source: Va. Code § 55.1-1203(A) ($50 exclusive of actual out-of-pocket third-party screening costs; $32 for HUD-regulated units)
Must give applicant a copy of screening reportNot required by state law (FCRA adverse-action notice still applies)Source: 15 U.S.C. § 1681m
Criminal-history questionsNo state limit; HUD guidance requires individualized assessmentSource: No state limit
Source of income protectedYes — vouchers and other lawful income must be consideredSource: Va. Code § 36-96.3(A) ('source of funds', eff. 7/1/2020; owners of ≤4 units and some exemptions under § 36-96.2)
Additional protected classeselderliness (55+), source of funds, sexual orientation, gender identity, military status
Holding depositApplication deposit must be refunded within 20 days after rejection or withdrawal, less actual expenses and damages incurred by the landlord (Va. Code § 55.1-1203(B))

Rules current as of 2026-09-07. Statutes change; verify before relying on them.

How to use this Rental Application in Virginia

Use one application per adult. Collect the Social Security number only on the signed paper copy, never by email. Apply the same written criteria to every applicant and keep denied applications for at least two years in case of a fair-housing inquiry.

Charge only a fee that Virginia permits, give a receipt, and if you deny based on a consumer report send the FCRA adverse-action notice within a few days.

Frequently asked questions

Can a landlord charge an application fee in Virginia?

Yes, up to $50.00 (Va. Code § 55.1-1203(A) ($50 exclusive of actual out-of-pocket third-party screening costs; $32 for HUD-regulated units)).

What questions are illegal on a rental application?

You may not ask about race, religion, national origin, sex, familial status or disability, nor about arrests without conviction. Virginia adds: elderliness (55+), source of funds, sexual orientation, gender identity, military status. This form omits those questions automatically.

Do I have to give the applicant a copy of the screening report?

Federal law requires an adverse-action notice naming the reporting agency; Virginia does not separately require a copy of the report.

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Other states

FormsByState provides self-help document templates and general information, not legal advice. We are not a law firm. For advice about your situation consult a licensed attorney in your state.