Virginia Rental Application (2026)

A landlord's tenant application with lawful screening questions, fee disclosure and FCRA consent, adjusted to your state's rules.

Updated September 2026≈ 10 minReviewed against Va. Code § 55.1-1203 · 15 U.S.C. § 1681m · Va. Code § 36-96.3

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What you'll get

Sample first page of the Rental Application. Your answers fill in the blanks; the clauses required in Virginia are added automatically.

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What this document covers

Property, rent and desired move-in date
Application fee within the state cap and receipt
Pre-screening notice where the state requires it
Applicant identity and co-applicants
Residence history for 3 years
Employment and income, including lawful sources
Eviction and bankruptcy questions where allowed
Fair-chance criminal-history rules
Tenant selection criteria and equal-housing statement
FCRA consent and adverse-action notice

Virginia rules that this document follows

Application fee limit	$50.00 maximumSource: Va. Code § 55.1-1203(A) ($50 exclusive of actual out-of-pocket third-party screening costs; $32 for HUD-regulated units)
Refund rule	Application fee is nonrefundable; an application DEPOSIT must be refunded within 20 days (less actual expenses and damages) if the applicant is rejected or withdraws (§ 55.1-1203(B)–(C))Source: Va. Code § 55.1-1203(A) ($50 exclusive of actual out-of-pocket third-party screening costs; $32 for HUD-regulated units)
Must give applicant a copy of screening report	Not required by state law (FCRA adverse-action notice still applies)Source: 15 U.S.C. § 1681m
Criminal-history questions	No state limit
Source of income protected	Yes — vouchers and other lawful income must be consideredSource: Va. Code § 36-96.3(A) ('source of funds', eff. 7/1/2020; owners of ≤4 units and some exemptions under § 36-96.2)
Additional protected classes	elderliness (55+), source of funds, sexual orientation, gender identity, military status
Holding deposit	Application deposit must be refunded within 20 days after rejection or withdrawal, less actual expenses and damages incurred by the landlord (Va. Code § 55.1-1203(B))

Rules current as of 2026-10-27. Statutes change; verify before relying on them.

How to use this Rental Application in Virginia

Use one application per adult. Collect the Social Security number only on the signed paper copy, never by email. Apply the same written criteria to every applicant and keep denied applications for at least two years in case of a fair-housing inquiry.

Charge only a fee that Virginia permits, give a receipt, and if you deny based on a consumer report send the FCRA adverse-action notice within a few days.

Frequently asked questions

Can a landlord charge an application fee in Virginia?

Yes, up to $50.00 (Va. Code § 55.1-1203(A)).

What questions are illegal on a rental application?

You may not ask about race, religion, national origin, sex, familial status or disability, nor about arrests without conviction. Virginia adds: elderliness (55+), source of funds, sexual orientation, gender identity, military status. This form omits those questions automatically.

Do I have to give the applicant a copy of the screening report?

Federal law requires an adverse-action notice naming the reporting agency; Virginia does not separately require a copy of the report.

Other names

tenant application form
apartment application
lease application
rental application form
tenant screening form
renter application
housing application

Other states

FormsByState provides self-help document templates and general information, not legal advice. We are not a law firm. For advice about your situation consult a licensed attorney in your state.